Last Updated: February 2026

Introduction

NexusSentry AI ("NexusSentry," "we," "us," or "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website, software platform, and services (collectively, the "Service").

By using NexusSentry, you agree to the collection and use of information in accordance with this Privacy Policy.

If you do not agree with this Privacy Policy, please do not use the Service.

1. Information We Collect

a. Camera Images & Visual Data

NexusSentry performs snapshot-based visual audits on cameras you configure:

• What We Collect: Individual camera snapshots (still images) captured at user-defined intervals.
• Processing: Snapshots are processed to generate AI-powered audit findings.
• Retention: By default, snapshots are processed transiently and are not permanently stored by NexusSentry.
• Optional Retention: Users may optionally enable temporary snapshot retention or include snapshots in audit reports for verification purposes.
• How Collected: You configure when and how often snapshots are captured
• Purpose: To generate AI-powered security audit findings
• Important: We do not provide continuous video recording, live streaming, or long-term video storage

b. Audit Results & Metadata

We store audit-related information, including:

• Audit timestamps and execution logs
• Camera identifiers and names
• Generated findings (detected objects, confidence levels, uncertainty assessments)
• Analysis prompts and queries you provide
• Token usage and processing metrics
• Audit type (regular, agentic, scheduled)

c. Account Information

When you create an account, we collect:

• Full name
• Email address
• Password (encrypted - we never store plain-text passwords)
• Account tier/subscription level
• Account creation and last login timestamps

d. Cookies & Session Data

We use essential cookies and session management to:

• Maintain your logged-in session (HttpOnly secure cookies)
• Store authentication state
• Track session activity for security purposes
• Prevent unauthorized access

Session Information Collected:

• Session ID (cryptographically generated, 64-character token)
• IP addresses are used solely for security, session management, and abuse prevention.
• User agent (browser/device information)
• Session creation and expiration timestamps
• Last activity timestamp

2. How We Use Your Information

We use collected information for:

• Service Delivery: Process camera snapshots and generate audit findings
• Audit Reports: If enabled by the user, snapshots may be included in audit reports delivered through the NexusSentry interface or email notifications.
• Service Improvement: Improve system reliability and performance
• Business Operations: Enforce usage limits and prevent fraud
• Communications: Send service-related updates and notifications

We do NOT:

• Sell your personal information to third parties
• Use your data for advertising purposes
• Share your data with marketers
• Train AI models on your camera footage without explicit consent

3. Third-Party Services & Data Sharing

a. AI Processing - OpenAI

What: Camera snapshots and analysis prompts are sent to OpenAI vision models accessed via API for AI-powered analysis

Why: To generate security audit findings, detect objects, assess confidence levels

Privacy: OpenAI does not use customer data sent via API to train their models

b. Cloud Infrastructure

We use cloud providers for database hosting, file storage, and application hosting. All data is encrypted in transit and at rest.

4. Data Retention

Data Type	Free Tier	Premium Tier
Audit Results	30 days	90 days
Camera Configs	While active	While active
Account Info	While active	While active
Camera Snapshots	Not stored by default. Optional temporary retention up to 24 hours if enabled.	Configurable retention if enabled

Deleted Data Recovery: Deleted cameras and accounts have a 30-day recovery window before permanent deletion.

5. Data Security

We implement comprehensive security measures:

• ✅ Encryption in Transit: All data transmissions use TLS 1.3 encryption
• ✅ Encryption at Rest: Database and file storage are encrypted
• ✅ Secure Sessions: HttpOnly, Secure cookies prevent XSS/CSRF attacks
• ✅ Password Security: Bcrypt hashing with 12-round salt
• ✅ Rate Limiting: Prevents brute-force attacks

Important: While we implement industry-standard security measures, no system is 100% secure.

6. Your Privacy Rights

You have the right to:

• ✅ Access: Request a copy of your personal data
• ✅ Correction: Update or correct inaccurate information
• ✅ Deletion: Request deletion of your data
• ✅ Export: Download your data in machine-readable format

For EU Users (GDPR): Additional rights include right to be forgotten, data portability, and restriction of processing.

For California Users (CCPA): We do NOT sell personal information.

To Exercise Your Rights: Email support@nexussentry.ai

7. Children's Privacy

NexusSentry is not intended for use by individuals under the age of 18.

8. Changes to This Policy

We may update this Privacy Policy periodically. Material changes will be communicated via email with 30 days' notice.

9. Contact Information

Privacy Team: support@nexussentry.ai
General Support: support@nexussentry.ai

Effective Date: February 1, 2026 | Version: 1.0

Last Updated: February 2026

1. Acceptance of Terms

These Terms of Service ("Terms") constitute a legally binding agreement between you and NexusSentry AI governing your use of the NexusSentry website, software platform, and services.

By creating an account or using NexusSentry, you agree to be bound by these Terms.

Eligibility: You must be at least 18 years old to use NexusSentry.

2. Service Description & Limitations

What NexusSentry IS:

• ✅ Snapshot-based audit system - Images captured at user-defined intervals
• ✅ AI-powered analysis – Automated visual analysis using proprietary and third-party AI models
• ✅ Visual observation and audit finding generator - Produces audit reports with confidence levels
• ✅ Audit trail system - Historical record of audits and findings
• ✅NexusSentry does not provide legal, safety, or professional security advice. All findings are informational and should not be relied upon as the sole basis for decisions.

What NexusSentry IS NOT:

• ❌ Not a real-time surveillance system - We do not provide 24/7 live monitoring
• ❌ Not a continuous recording service - We do not record or store video streams
• ❌ Not an alarm system - We do not dispatch emergency services
• ❌ Not a security guarantee - We do not guarantee detection or prevention
• ❌ Not a substitute for professional security - Not a replacement for security personnel

Important Understanding:

You acknowledge and agree that:

1. NexusSentry analyzes snapshots you configure - not continuous monitoring
2. Audit findings are informational only and require human review
3. We do not guarantee accuracy, completeness, or timeliness
4. Security findings may contain false positives and false negatives
5. You are solely responsible for how you interpret and act on findings
6. NexusSentry is not liable for missed incidents or security breaches

⚠️Critical Safety Notice NexusSentry must not be used as the sole system for security-critical or life-safety applications.

3. Service Tiers & Usage Limits

Free Tier:

• Audits: Total 20 lifetime audits (18 regular audits +2 agentic audits), 2 per hour
• Cameras: 1 camera supported
• History: 30-day audit retention
• Features: Regular audits+ Manual Agentic only

Premium Tier:

• Audits: 300 per month(regular audits+ agentic audits combined), 10 per hour
• Cameras: Unlimited
• History: 90-day audit retention
• Features: Regular + Agentic + Scheduled audits

Rate Limit Enforcement: Exceeding limits temporarily disables audit functionality until reset.

4. User Responsibilities

You Are Responsible For:

• ✅ Complying with all applicable laws and regulations
• ✅ Obtaining all necessary permissions to observe cameras
• ✅ Respecting privacy rights of individuals captured
• ✅ Properly configuring camera connections
• ✅ Keeping your login credentials confidential
• ✅ Reviewing audit findings promptly and making informed decisions

Prohibited Uses:

You may NOT use NexusSentry to:

• ❌ Monitor individuals without proper legal authority or consent
• ❌ Violate anyone's privacy rights
• ❌ Conduct illegal surveillance or stalking
• ❌ Monitor children without parental/guardian authority
• ❌ Capture images in legally protected areas (bathrooms, changing rooms)
• ❌ Use for harassment, discrimination, or illegal purposes

5. Acceptable Use Policy

You may NOT:

• Reverse engineer or decompile the Service
• Bypass security measures or authentication
• Use automated systems to scrape data
• Interfere with other users' access
• Create multiple accounts to evade usage limits

6. Account Management

Account Termination:

• You may close your account at any time
• Account deletion triggers a 30-day recovery period
• We may terminate accounts for Terms violations

7. Intellectual Property

We own all rights to the NexusSentry platform, software, and branding. You retain all rights to your camera images and account data.

8. Third-Party Services

NexusSentry relies on third-party services including OpenAI (AI analysis), cloud infrastructure, and payment processing. We are not responsible for third-party service failures.

9. Service Availability & Warranties

NexusSentry is provided "AS IS" and "AS AVAILABLE" without warranties of any kind.

We do NOT guarantee:

• ❌ Uninterrupted service or uptime
• ❌ Error-free operation
• ❌ Accuracy of audit findings
• ❌ Detection or prevention of security incidents

10. Limitation of Liability

WE SHALL NOT BE LIABLE FOR:

• ❌ Indirect, incidental, consequential, or special damages
• ❌ Loss of profits, revenue, or data
• ❌ Security incidents, breaches, or unauthorized access
• ❌ Missed detections, false positives, or false negatives
• ❌ Property damage or theft
• ❌ Personal injury or death

11. Indemnification

You agree to indemnify and hold harmless NexusSentry AI from any claims arising from:

• Your use or misuse of the Service
• Your violation of these Terms
• Your violation of any laws or third-party rights
• Unauthorized surveillance using NexusSentry
• Your camera configurations or observation practices

12. Payment Terms (Paid Tiers)

Subscription Billing: Monthly or annual billing with auto-renewal

Cancellation: Cancel anytime via account settings

Refunds: No refunds for partial periods (except within 7 days of initial purchase)

13. Dispute Resolution

Informal Resolution: Contact support@nexussentry.ai before filing formal claims

For US Users: Disputes resolved by binding arbitration (AAA rules)

Class Action Waiver: All claims must be brought individually

14. Force Majeure

NexusSentry shall not be liable for failures due to circumstances beyond our control, including:

• Acts of God, natural disasters, pandemics
• War, terrorism, civil unrest
• Government actions or regulations
• Third-party service disruptions (OpenAI, cloud providers)
• Cyberattacks or security breaches beyond our control

15. Modifications to Terms

We may modify these Terms at any time. Material changes will be communicated via email with 30 days' notice.

16. Governing Law

These Terms are governed by the laws of Delaware, USA, without regard to conflict of law principles.

17. Contact Information

Support Team: support@nexussentry.ai

Effective Date: February 1, 2026 | Version: 1.0